Transfer and Company
Secretarial Services

Cloud-based, real-time trade registry technology

4AX is the only exchange in South Africa that offers an integrated registry system with a contract research organisation (CRO) model. The registry is cloud-based with real-time trade registry technology.

The Benefits
of Using the

4AX Registry

+ Investor focussed solutions based on the
investor profile

+ Market and Issuer based shareholder
education initiatives

+ Access to multiple investment opportunities

+ Pricing based on the maintenance of the
investor record

+ Access to qualifying investors for restricted
scheme capital raising

The 4AX Registry Services
+ Registry Services
  • Maintenance of Mailing Register
  • Maintain investor accounts on the Register
  • Maintain transactional history in electronic format
  • Scanning and imaging of shareholder documentation received daily
  • Receive, register and process transfer requests
  • Processing of lost scrip indemnity requests
  • Shareholder queries and maintenance
  • Dividend payments and reconciliations
  • Removals
  • Project management of mailing of documents such as annual reports and meeting notices.
+ Data Services
  • Conversion of shareholders from print/post communication to email
  • Updating of banking details for dividend payments from cheques to EFT
  • Weekly register comparisons including individual increases and decreases in holdings
  • Monthly register comparisons including individual increases and decreases in holdings
  • Initial BEE, FIC and other Analysis on share registers
  • Information gathering for Audit purposes
+ Company Secretarial Services
  • Monthly services which includes CIPC updates, Board and Committee Meeting attendance and minutes, drafting of resolutions etc.
  • All services available on an Ad Hoc Basis
  • Company Registrations
  • Vat and PAYE Registration
  • Administration Services
+ Advisory and Consulting
  • Corporate Governance policies and implementation
  • Board Composition and Assessment
  • Corporate Actions
  • Legislative change
+ Proxy Solicitation and Meeting management
  • Administration of shareholders and other meetings on behalf of the Issuer
  • Electronic/Online voting
  • Collection and consolidation of voting results
  • Proxy solicitation prior to meeting if required
  • Drafting of Chairman’s Agenda, SENS/ Announcement and drafting of minutes
+ Innovation and Systems
  • BEE, FIC and other analysis and verification and storage of documents for audit purposes
  • Cloud-based registry system
  • Data Validation to improve efficiency of shareholder communication
  • Reduced costs for both Shareholder and Issuer (cheques, certificates)
  • Data Segregation and POPIA Compliance
How it Works For Issuers.